Abstract submission 2025

Submissions will open in November!

Important dates:

  • Abstract submission opening: November, 2024

  • Abstract submission: deadline 04 May 2025 included, midnight (CEST)+2:00 UTC
  • Authors notification: Mid- June 2025

  • Last day for early bird fees registration: 15 July 2025

Restrictions​

Submitting an abstract does not register you for ESSFN 2023.  You must register to the Congress.

Who's who?

  1. The submitter’s account will receive the acceptance(s) and schedule documents
  2. The «presenter»’s account (who needs to be registered to the congress) will receive the certificate of presentation of the poster(s) / presentations listed on his account.
  3. The first author, will be posted in first on the authors’ list.

1. Prepare your abstract

Abstracts and documents must be submitted in English and should report on results of truly original research in Stereotactic and Functional Neurosurgery, and closely related fields that have not been published whole or in part elsewhere. The proposal will be reviewed according to the scientific content and ethical considerations.

Preparation and style

• Do not use typefaces that resemble script.
• The use of abbreviations, except those are widely used, is strongly discouraged.
• They should be used only if they contribute to better comprehension of the manuscript.
• Acronyms should be spelled out at first mention.
• Metric system (SI) units should be used.
• The topic of the communication (see list below) and the field of research should be indicated.

Step 1: Prepare all the information about your abstract

Your abstract must contain:

  • A title
  • A list of authors with their affiliations. Please identify the first author and the speaker
  • A topic
  • A list of 3 key words
  • The main text of the abstract, in English

Step 2: Select a topic and a type of communication

Please select the topic of your abstract, it will be helpful to the Scientific Committee. You may also choose the kind of communication you want to be considered for: an oral presentation, a poster presentation or either oral or poster presentations.
 

Step 3: Title

  • The title must be in lowercase with a capital at the beginning
  • Do not use small capitals or capitals in the title
  • Do not use asterisks or notes
  • Your title must be on a single line (not more than 30 words).

Step 4: Authors

You must create the list of your authors before submitting your abstracts.
Once created, you may select the authors for each abstract, change their order (initially the authors are in an alphabetical order), and select the speaker as well as the first author.
 

Step 5: Text

Do not insert any image or table in the abstract you submit online
Your abstract must not exceed 400 words (the system will not allowed more)
You should prepare the whole content of your abstract in an editor (Word, TextEdit, …). You can use all classic fonts because the text will automatically be formated when submitted. Some problems may appear due to incompatibility between Mac and PC. We strongly recommend that you do not use any Greek letters but their plain counterparts: “Delta” instead of “Δ “, etc… (alpha, beta, gamma, micro, …).
 

Step 6: Attachment

You can upload figures and tables in a single PDF file you may upload at the end of the form. This document shall have an half-A4 size maximum.
 

Step 7: Validation and submission

Initially, the abstracts are registered under a “Draft” status. You can then take your time before submitting it. Only abstracts with a “Submitted” status will be forwarded to the Scientific Committee. After clicking “Submit“, you will receive a confirmation of your submission by email.
 

2. Submit your abstract

The Abstract submission deadline: 04 May 2025 included, midnight (CEST)+2:00 UTC

Before you can submit your abstract (and go back to edit it), you have to create an account.

Once you have filled in the necessary information and submitted the account registration form you will receive an email confirming the creation of your account.

After you have created your account, simply go to ‘Log in to your account’ in the menu to access your abstract.

Please note: Your abstract will only be forwarded to the Scientific Committee for reviewing once you have submitted it. Initially your abstract will be in ‘Draft’ status. To submit it, be sure to click on the green arrow next to your abstract’s title. It’s status has to be ‘Reviewing Process’

If you have any question regarding the abstract submission process, please send us an email (click here).

 
START SUBMISSION